Communications Specialist

5 months ago


Pillar II Ebola MEL Activity Description: USAID’s Ebola Pillar II efforts - mitigating second-order impacts including blunting the economic, social and political consequences in the region – has four sub-components: 1) food security; 2) recovery of health systems and non-Ebola emergency health services, 3) governance and economic crisis mitigation (GECM), and 4) innovation, technology and partnership. These four components, listed in the USAID Africa Bureau’s M&E Framework for Pillar II, include mutually supportive interventions in six sectors or thematic areas: agriculture and food security; health services and systems; education; governance; economic crisis mitigation; and information, communication and technology.


Activity Components: The purpose of each of the two-day learning conferences (three learning conferences, one in Guinea, Liberia, and Sierra Leone with approximately 50-100 participants) is to bring together country-wide mission staff, IPs, government counterparts, stakeholders and beneficiaries to share knowledge, research, results, and experiences and to engage private sector and media to better tell the stories within the country, to other Ebola affected countries, and the American public.

Goals and Objectives of the events are:

  • Share findings and results of year one performance evaluation, routine monitoring, training needs assessments and surveys, knowledge management, and M&E
  • Share technical presentations and facilitate technical sessions that will cultivate additional knowledge exchange to deepen and expand the conversation about moving forward
  • Share learning that will strengthen country-led efforts and build capacity of governments, missions and implementing partners
  • Share learning and stories within the country, with other Ebola affected countries, and US audiences


Working with IBTCI’s core team, other consultants, USAID/DC, USAID/Missions, subcontractors and facilitators working on Ebola Pillar II MEL, this consultant will achieve the following outcomes:

  1. Act as point of contact for at least one of the three countries throughout the planning process.
  2. Stage 1 and 2 steps of the learning summit planning process achieved and implemented.
  3. Highly organized and documented planning process conducted involving the planning committee.

The Communications Specialist (CS) will collaborate with the KM Director, COP and the M&E Director as well as the consultants, clients, mission-based staff, to implement the three two-day learning conferences in West Africa. The learning conferences require a seasoned communicator and management support for the development of a robust learning agenda for this event. IBTCI would like a consultant who is highly knowledgeable to the Ebola Pillar II project and has experience in KM and Learning in the three Ebola-affected countries. The consultant will be a member of the Planning Committee as well as a point of contact for one of the three Mission’s as directed to, and be expected to participate in the conference calls and support the IBTCI KM Director. 

Below are expected tasks within Stage 1 and 2 of the planning process that the consultant will support the KM Director in implementing.

Stage 1: High Level Planning: July 1-August 31st, 2017 

  • Launch/conference call inviting possible members of the planning committee to brainstorm using existing ideas and feedback from mission
  • Development of a planning committee with agreed upon meetings set up and scheduled
  • Development of a strong overarching theme
  • Establish event goals and objectives
  • Development of clear and defined concept narrative that responds to the specific needs and relevance to each country
  • Internal planning meetings with country teams, IBTCI, COR
  • Develop Event Master plan or working agenda
  • Identify participants and guests or presenters, facilitators
  • Logistics – Venue, Materials, resources, etc. in each country
  • Get cost estimates (e.g., room rental, food & beverages, equipment, speaker fees, RFPs for subcontractors, videographers, advert and hiring of facilitator(s) travel, etc.)and create a budget
  • Identify and confirm speakers/presenters/entertainers 

Stage 2: September 1-September 30, 2017 

  • Save the Date announcement
  • Speakers/presenters identified
  • Presentations Templates developed
  • Bio information, photos
  • Begin travel & accommodation arrangements
  • Sub-contracts/contracts developed and signed if appropriate, etc.
  • Propose an online solution and use it to send and manage invitations, RSVPs, registration, etc.; provide solutions to invitees and act as troubleshooter as necessary.
  • Venue/logistics planning, e.g.:
  • Determine and arrange all details re menu, A/V equipment, registration set-up, parking, signage, etc.
  • Develop and produce invitations
  • Register your event on a variety of online event calendars
  • Determine VIPs and create invitation & tracking document (e.g., spreadsheet)



Required Knowledge, Skills and Abilities:

  • Experience working with USAID and USAID Missions 
  • Excellent organization and project management skills
  • Problem solver and results oriented
  • Able to work well under pressure of event deadlines
  • Ability to prioritize tasks in a fast-paced and changing environment
  • French speaker highly desired

Minimum Requirements:  Minimum 10 years’ experience in knowledge management, learning and communications and developing agendas for training and/or learning events.


Education:  Master’s degree in Communications, knowledge management, international development, or related fields.


Supervisory Responsibility:  N/A


Travel:  Travel is not required for Stages 1 and 2.


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