Senior Event Planner

3 months ago
Washington, D.C.


Job Title:                                Senior Event Planner

Department/Location:         Global Health

Reports To:                            Chief of Party, Ebola Pillar II MEL, or designee

Type:                                    Consultancy


Ebola Pillar II MEL Activity Description: USAID’s Ebola Pillar II efforts - mitigating second-order impacts including blunting the economic, social and political consequences in the region – has four sub-components: 1) food security; 2) recovery of health systems and non-Ebola emergency health services, 3) governance and economic crisis mitigation (GECM), and 4) innovation, technology and partnership. These four components, listed in the USAID Africa Bureau’s M&E Framework for Pillar II, include mutually supportive interventions in six sectors or thematic areas: agriculture and food security; health services and systems; education; governance; economic crisis mitigation; and information, communication and technology. IBTCI's Pillar II Monitoring, Evaluation, and Learning (MEL) contract supports these efforts by providing evaluations, routine monitoring, data quality assurance, and improved knowledge management and learning.


IBTCI is tasked to implement three learning events in each of the Ebola-affected countries. The purpose of each of the two-day learning conferences (three learning conferences, one in Guinea, Liberia, and Sierra Leone with approximately 50-100 participants each) is to bring together country-wide mission staff, IPs, government counterparts, stakeholders and beneficiaries to share knowledge, research, results, and experiences and to engage private sector and media to better tell the stories within the country, to other Ebola affected countries, and the American public.

Goals and Objectives of the events are:

  • Share findings and results of year one performance evaluation, routine monitoring, training needs assessments and surveys, knowledge management, and M&E
  • Share technical presentations and facilitate technical sessions that will cultivate additional knowledge exchange to deepen and expand the conversation about moving forward
  • Share learning that will strengthen country-led efforts and build capacity of governments, missions and implementing partners
  • Share learnings and stories within the country, with other Ebola affected countries and US audiences


The Senior Event Planner (EP) will collaborate with the KM Director, COP and the Program Monitoring Director as well as the subcontractors in countries, consultants, clients, and mission-based staff, to implement three two-day learning events in West Africa (three learning conferences, one in Guinea, Liberia, and Sierra Leone). Depending on when the consultant is on board, the checklist below is provided to help the consultant understand what activities, functions and tasks are expected to be implemented.

  1. Coordinate and implement (3) learning conferences in Liberia, Sierra Leone and Guinea. Currently the dates are Sierra Leone - November 2017, Guinea - January 2018, and Liberia - February 2018.
  2. Support the development of overall themes and concepts, planning, day-to-day communications and coordination with clients, overall event management logistics, budget management, programming, implementation, and analysis.
  3. Support the KM Director to develop, manage and execute master event logistical plan and timeline.
  4. Assign/delegate tasks to planning committee; evaluate, analyze and develop a learning event report.
  5. Oversee the implementation of a media event.
  6. Support the KM Director in coordinating and liaising with the event planning committee for all aspects of the event; including travel and setting up event and attending.
  7. Deliver project deliverables on-time, on-budget and to client expectations.
  8. Support the KM Director and IBTCI team to execute event debrief including analyzing evaluations as well as recommendations for improvements/change.


Required Knowledge, Skills and Abilities:

  • Minimum 10 years’ experience in all aspects of event planning, 6-8 years in communications, knowledge management, international development or related fields.
  • Experience managing and organizing planning committees
  • Excellent organization and project management skills.
  • Energetic, innovative, creative self-starter
  • Problem solver and results oriented
  • Able to work well under pressure of event deadlines
  • Ability to prioritize tasks in a fast-paced and changing environment
  • French language skills are helpful

Education: Master’s degree in communications, knowledge management, international development, or related fields.


Supervisory Responsibility:  N/A


Travel: Travel will be required for the events.


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