Data Quality Assessment (DQA) Advisor

3 months ago


Job Title:                                        DQA Advisor

Department/Location:                 Global Health

Reports To:                                    COP, Ebola Pillar II MEL Activity

Type:                                            Consultancy (~33 days from September to December 2017)



The Ebola Pillar II, Monitoring, Evaluation and Learning (MEL) Project is a three-year USAID-funded contract to address USAID-coordinated efforts in mitigating the second order impacts of the Ebola Virus outbreak in Guinea, Liberia, and Sierra Leone. The project is focusing on four main components: evaluation, routine monitoring, data quality assurance, and improved knowledge management and learning. The project is led and managed by International Business and Technical Consultants Inc., (IBTCI), with several regional and local partners in Guinea, Sierra Leone, and Liberia.


Pillar II Ebola MEL Activity Components

  1. Macro-level Evaluations (one performance evaluation in 2017 and one final performance evaluation in 2019),
  2. Routine Monitoring (quarterly data collection and analysis of macro-level performance progress, and building capacity in M&E),
  3. Data Quality Assurance (DQA) efforts in the three target countries, and
  4. Knowledge Management and Learning


Expected Activity Results

  • Ensure that the activities associated with Pillar II are well documented, monitored and evaluated
  • Ebola Pillar II efforts evolution, progress and results are properly accounted for, understood, and
  • Any lessons learned will inform future USG programming and implementation of Ebola work and potentially other infectious diseases.


Data Quality Assessments are a requirement by USAID to ensure the quality of routine monitoring data being collected. As an M&E contractor, IBTCI supports routine monitoring and data quality assurance for the Ebola Pillar II portfolio. The consultant DQA Advisor will be expected to conduct two DQAs of selected activities and indicators, as well as conduct a two-three DQA training for 2-3 local subcontractor staff and 1-3 USAID staff. The training will be scheduled for early September, after which the DQAs will be conducted. Trained personnel will participate in the DQAs as a hands-on learning exercise. After the departure of the consultant DQA Advisor, the subcontractor staff will be expected to continue conducting DQAs for Ebola Pillar II activities.


It is expected that, by the end of the training and guided DQA field visits, participants will be able to:

  1. Understand the five standards of data quality and the basics of conducting a DQA
  2. Practice the skills learned through field-based DQA exercises.
  3. Conduct DQAs of selected projects and indicators under the Ebola Pillar II program


The DQA Advisor will collaborate with the COP, the Project Director, and the Knowledge Management Director to develop/adopt training materials, facilitate a 2-3 training, conduct two DQAs, and develop a post trip report. The DQA Advisor is expected to perform following tasks:

  • Read relevant documents to understand that Ebola Pillar II MEL context with reference to routine monitoring.
  • Develop and/or modify training curriculum and materials and submit them to Ebola Pillar II MEL project team for approval. The training materials may include but not limited to: training guide, power-point presentation, session plans, pre/post training instruments and data entry and analysis system in MS-Excel, template of action/follow-up action plan, hand-outs, and a list of M&E and DQA resources that can be shared with the participants.
  • Meet USAID staff in the Guinea Mission and familiarize him/herself with the Mission’s M&E operations and data systems pertinent to the Ebola Pillar II activity.
  • Plan several DQAs in conjunction with IBTCI and Mission/IP staff
  • Deliver the DQA training with two-three subcontractor staff and one-three USAID staff, according to the training curriculum and schedule. This will include ensuring that participants remain motivated, active, and responsive by monitoring participation and feedback, allowing time to practice the skills, responding to questions during and outside of the training, and conducting a pre- and post-training evaluation
  • Facilitate the development of a post-training action plan for conducting the DQAs.
  • Conduct two DQAs in Guinea, in accordance with the plan developed, accompanied by the trained subcontractor and USAID staff. As a hands-on practical experience for the trainees, the consultant should provide coaching and solicit feedback daily. (Note: after the consultant leaves Guinea, the subcontractor will continue to conduct additional DQAs into the month of October). 
  • Develop and submit a post trip report documenting training proceedings, feedback of the participants, follow-up actions and recommendation for improvement of any future training.
  • Develop and submit DQA Reports for the two DQAs conducted.
  • Finalize the trip report and DQA Reports after incorporating feedback from IBTCI and USAID.


Required Knowledge, Skills and Abilities:

  • Minimum of 10 years of M&E experience;
  • Familiar with USAID guidelines and standards for M&E and data quality, as well as indicators in sectors such as public health, food security and agriculture, governance, and/or humanitarian assistance;
  • Demonstrated technical experience in conducting data quality assessments for USAID funded activities;
  • Technical knowledge to provide professional-based training in monitoring and evaluation, DQAs, and similar topics in an international setting;
  • Effective time-management, communication, and coaching skills to be able to deliver a successful training tailored to the varying needs and skill levels of the participants;
  • Ability to use multiple training tools and methods such as PowerPoint, practical exercises, analytical case studies, etc.;
  • Must be Fluent in English and French


Minimum Requirements:

  • Minimum of 10 years of M&E experience, with familiarity of USAID guidelines and standards for M&E and data quality
  • Demonstrated technical experience in conducting data quality assessments for USAID funded activities
  • Demonstrated technical experience in leading training in DQAs.
  • Demonstrated technical experience with monitoring of USAID funded activities.
  • Must be Fluent in English and French



  • Masters in Social Science, Humanities, International Development, Public Health, Monitoring and Evaluation, and/or related discipline


Supervisory Responsibility:  N/A


Travel:  Travel is required for the Training and DQAs as per the scope of work.



IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.


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